For Detroit Institute
of Gastronomy to comply with requirements of the Family Educational Rights and
Privacy Act of 1974 (FERPA), the following policies and procedures have
FERPA rights are granted to parents of students under age 18
and transfer to the student when he or she turns 18 or enters a postsecondary
institution. A student at Detroit Institute of Gastronomy, regardless of age,
retains FERPA rights for him- or herself, unless the student completes a FERPA
Grant Access form for a parent or another individual. Education records are
defined by FERPA to include but are not limited to records, files, documents,
and other materials that contain information directly related to students and
are maintained by an educational agency or institution or by a person acting
for such agency or institution.
Detroit Institute of Gastronomy will give annual notice to
current students of their rights under the Act by publishing information in the
Catalog. A copy of this policy will be on file.
All students have the right to review their education
records with the following exceptions as outlined by FERPA:
The permanent record for each student may consist of:
Detroit Institute of Gastronomy shall obtain written consent
from students before disclosing any personally identifiable information from
their education records. Such written consent must specify the records to be
released; state the purpose of the disclosure, identify the party or class of
parties to whom disclosure may be made, and be signed and dated by the student.
A state- or country-issued identification card, including the student’s
signature, may be required for such a request.
FERPA states that certain information from student records
may be classified as directory information. Directory information may be made
available to the public without a student’s consent. The following categories
of information have been designated by Detroit Institute of Gastronomy as
If any student has an objection to any of the
aforementioned information being released about himself or herself during any
given quarter, the student must notify DIG and complete the Disclosure of
Directory Information form. This request will remain in effect until the
student submits to the concierge team an updated Disclosure form, allowing the
release of directory information.
FERPA established rules stating that some personnel and
agencies may have access to students’ education records without written consent
of the students. Detroit Institute of Gastronomy will disclose information from
a student’s education record only with the written consent of the student
1. To school officials determined
by the institution to have a legitimate educational interest. A school official
is a person employed by the Institute in an administrative, supervisory,
academic, research, or support staff position; a person employed by or under
contract to the Institute to perform a special task, such as an attorney or
auditor; performing a task that is specified in his or her job description or
by a contract agreement; performing a task related to a student’s education;
performing a task related to the discipline of a student; or providing a
service or benefit relating to the student or student’s family, such as health
care, counseling, advising, job placement, or financial aid. When doubt is raised
by DIG about an individual’s need to know or legitimate educational interest in
having access to specific information, the issue shall be decided by the
Culinary Arts Program Director.
2. To officials of another school,
upon request, in which a student seeks or intends to enroll.
3. To authorized personnel of the
following government agencies if the disclosure is in connection with an audit
or evaluation of federal or state supported education programs, or for the
enforcement of or compliance with federal legal requirements that relate to
4. To any party who is providing
financial aid to the student (“financial aid” does not include any
payments made by parents).
5. To state and local officials to
whom information is specifically required to be reported or disclosed pursuant
to state statute adopted prior to November 19, 1974.
6. To organizations conducting
certain studies for or on behalf of the Institute.
7. To accrediting organizations to
carry out their accrediting functions.
8. To parents of eligible students
who claim the student as dependents for income tax purposes. The parents must
furnish a copy of their most recent Federal Income Tax Form.
9. To appropriate parties in a
health or safety emergency subject to a determination by the President or the
Deans or their designees.
10. To personnel complying with a
judicial order or lawfully issued subpoena provided the Records Office makes a
reasonable attempt to notify students in advance of compliance. The Institute
is not required to notify students if a federal grand jury subpoena or any
other subpoena issued for a law enforcement purpose orders the Institute not to
disclose the existence or contents of the subpoena.
11. To an alleged victim of any
crime of violence of the results of any institutional disciplinary proceeding
against alleged perpetrator of that crime with respect to that crime.
12. To appropriate parties in
response to requests for directory information.
13. To parents/legal guardians when
their children (under age 21) are found to have violated the alcohol policy of
the Institute (Warner Amendment).
14. To appropriate parties
requesting the results of a disciplinary hearing against an alleged perpetrator
of a crime of violence or non-forcible sex offender (Foley Amendment).
15. To the Immigration and
Naturalization Service for purposes of the Coordinated Interagency Partnership
Regulating International Students.
16. To military recruiters who
request “Student Recruiting Information” for recruiting purposes only
(Solomon Amendment). Student recruiting information is directory information.
17. To the Internal Revenue Service
(IRS) for purposes of complying with the Taxpayer Relief Act of 1997.
18. To authorized personnel of the
Department of Veterans Affairs for students receiving educational assistance
from the agency.
Students who have ceased attendance or have graduated from
Detroit Institute of Gastronomy have basically the same FERPA rights as
students currently attending including the right to:
The Detroit Institute of Gastronomy retains student information records on file for five years after graduation or last date of attendance at which time the student records are digitally archived. To request archived documentation a formal request must be submitted.
For twenty-five years following the death of a student, the
release of education record information will not be made unless authorized by
the student’s parents or the executor/executrix of the deceased student’s
Students may challenge information in their education
records that they believe to be incorrect or inappropriate. This challenge must
be in writing and must be submitted to the Culinary Arts Program Director. The
Culinary Arts Program Director must decide within a reasonable period whether
corrective action will be taken, and the Culinary Arts Program Director must
provide written notification to the student and the Executive Director of
Business Development of Soil2Service, Inc.
of the corrective action that has been approved. Students who are not
provided full relief sought by their challenge must be referred to the
Executive Director of Business Development of Soil2Service, Inc.
Should DIG decide not to amend the record in accordance with
the student’s request, the Culinary Arts Program Director must inform the
student that the student can add to their education record a statement
commenting on the information in the record or a statement setting forth any
reason for disagreeing with the decision of the hearing. The statement placed
in the education record by the student will be maintained as part of the record
for as long as the Institute holds the record. This record, when disclosed to
an authorized party, must include the statement filed by the student.
Enrollment verification is a statement that a person is enrolled as a full- or part-time student at Detroit Institute of Gastronomy for a stated quarter. This verification may be required by insurance companies, loan granters, prospective employers or other entities. Since information included in enrollment verification is classified as directory information, it is released to third parties unless the student has issued direction in writing that such information not be released. Enrollment verifications may be requested only after the semester has officially begun.
FERPA affords students the right to file a complaint with
the U.S. Department of Education concerning alleged failures by the Institute
to comply with the requirements of FERPA. The name and address of the office
that administers FERPA is:
Family Policy Compliance Office U.S. Department of Education
400 Maryland Avenue, SW Washington, DC 20202-4605 https://www2.ed.gov/policy/gen/guid/fpco/ferpa/index.html